Please check the following BEFORE SENDING in for recording:

All Documents:

  • Document dated
  • Document signed
  • Acknowledgment needs:
    • Date
    • Names & marital status of signatures being acknowledged
    • If corporate acknowledgment (business name, who signs & their titles)
    • Legible Notary Seal, Notary Signature, Notary Commission Expiration Date
  • Legal Description (Check to see if complete)
  • Exhibits are attached
  • “Drafted by:” Include name & address
  • Filing fees
  • White-out is unacceptable on any legal documents
  • No additional sheet shall be attached or affixed to a page that covers up any information or printed part of the form
  • Please present all appropriate documents Registered Land (Torrens) to ensure filing in the appropriate office per the following statute:

508.76 Subd. 2:  Documents misfiled.  The registrar may reasonably rely on the affirmative representation of the party presenting instruments for filing as to whether the land described in the instruments or any part of it is registered or unregistered.  A party who requests that misfiled instruments be refiled with the registrar is responsible for paying any additional fees required to properly file any instrument misfiled because of an incorrect representation and, if applicable, to enter a new certificate of title.

  • A document presented for recording must be sufficiently legible to reproduce a readable copy using the County Recorder’s or Registrar of Title’s current method of reproduction.

 

Transfer Documents

  • State Deed Tax included (Purchase price times .0033 =Deed Tax)
  • Completed Certificate of Real Estate Value, not required for transactions $3,000 or less.
  • “Send Tax Statement to:” Include name & address
  • Delinquent taxes must be paid
  • If split in tax parcel – all current taxes must be paid.
  • If applicable, statement regarding “Total consideration for this transfer is $3,00 or less”. Enclose $1.65 deed tax.
  • Completed Well Certificate and $54 fee or one of the statements that apply: “The Seller certifies that the seller does not know of any wells on the described real property” OR “I am familiar with the property described in this instrument and I certify that the status and the number of wells on the described real property have not changed since the last previously filed well disclosure certificate”.

 

Miscellaneous Documents

  • Correction Documents (Need to have new signatures and new acknowledgement along with a Correction Statement).
  • Mortgage Registration Tax included (Mortgage amount times .0023 = Mtg Reg Tax)
  • Warranty Deed completing a Contract for Deed must have a well statement signed by the buyers or a Well Certificate with the $54 fee. (M.S. 103I.235 Subd. 1 (d)).

 

Document Standards:  See Minnesota Statute 507.093